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Productivity
03.09.2020

7 ways to improve employee productivity

Tihana Alfirević

There’s nothing more important to business than its employees. If your employees are happy, their productivity will increase, and that’s exactly what makes a company successful. Sometimes making small changes to habits will drastically improve the levels of productivity and efficiency in your business. By making those small changes it can result in getting more work done in a shorter period of time as well as reduce the amount of time spent on unnecessary tasks. It can also result in more profit for your company as your employees focus is at it’s peak which then results in higher productivity and efficiency.

Here are 7 ways to motivate your employees to work better, faster and smarter.

Equip your team with the right tools

The tools your employees use in their work play a huge role in quality of their performance. Choosing the right software tailored to their needs will make their work easier and translate to a streamlined workflow. Invest in types of tools you consider to be a good way of stepping up your team’s productivity.

There are only a limited number of hours in a work day and for your employees in sometimes seems that task list for the day is endless. That is why you can try TeamBench. TeamBench is a time tracking software that allows your employees to input data about their time usage. All the relevant data is easily accessible with just a click of a button. Measure your or your team's performance at any time by looking at real-time statistics feature. Tracking time with TeamBench will serve you the relevant data on your or your team's time usage which in return allows you to have better insight on how much time is invested in a certain project, client or even type of work. Using time tracking software makes your employees accountable for the time they spend working and thus minimizes getting distracted and slacking.

Whether your team works in a traditional office or as a remote team, especially now during Covid-19 pandemic, when a lot of the work is done remotely, communication apps are a must. Instant messaging apps do an excellent job of keeping conversations organized and messages easy to keep track of. That way the team’s workflow is as streamlined as can be.

Minimize distractions

Distractions can come in a variety of forms, but no matter the form they can disrupt anyone’s productivity. There are some distractions that are easily controllable and are mostly connected with the work environment. For example, lights, music, clutter or other installations can have an effect on workers performance or can even pull people away from their jobs.

But the most impactful distractions, that are certainly harder to have control over are interruptions and notifications. That is why you should encourage your employees to respect each other’s work time by not interrupting. Some people deal with interruptions better, some have harder time getting back into the flow. Also, you could have a discussion or even encourage having “off” periods where you and your employees either turn off all notifications from your devices or disconnect from the internet entirely. This break will help with feeling stressed and overwhelmed and can put you in better headspace.

Improve employee skills

For your employees, especially new ones, training is a crucial part of ensuring productivity. There are a lot of skills you can help your employees develop to improve their productivity. Whether they are small day-to-day skills to bigger ones like developing the ideal time management style for their work. Proper guidance also leads to greater efficiency and productivity.

Invest in your employees skills and knowledge. Provide them courses, seminars and additional education that can help them with areas where they need improvement or even further perfect their strengths. That investment is going to come straight back your way through better performance of your employees which can then result in meeting project deadlines, increased quality of work and even client satisfaction.

Conduct regular employee reviews

Though you can still give feedback on a daily basis for individual tasks, it helps to have a periodic event that allows you to evaluate your employees on overall work performance. It’s custom to have them once or twice a year feel free to do them as often or as rarely as you feel you should. These have the best impact if done in a form of one-on-one conversations. Reviews are a perfect opportunity to get to know your employees, discuss their performance and evaluate their strengths and weaknesses. If conducted on a regular basis reviews can give an insight into your employees’ progress and encourage them to set goals for themselves that can help improve their performance for the next review.

Focus both on team-based and individual goals

Some managers like to use team goals to motivate employees, such as setting a team goal or a target. This is found to be a good technique as it fosters a team mentality and bonding between your employees. Setting collective goals also allows your employees’ strengths and weaknesses to complement one another.

Others prefer to use individual goals as motivation. Previously mentioned employee reviews are a great way to get to know your employees as individuals, rather than just as a part of the team. This is the way to create goals specifically tailored to individuals’ strengths, weaknesses, and needs. This can also have an impact to your teams’ overall performance, as you get insight into which task you get to delegate to which team member based on their competencies.

So, instead of choosing one method or the other try using them both!

Offer monetary rewards

There is no doubt that there is a positive correlation between monetary incentives and productivity while working. Giving your employees raises and performance-based bonuses will make them work more productively. Consider attaching a monetary prize to a specific objective or create long-term rewards, salary raises that correlate with experience. With rewards like these you can make your employees feel appreciated for their expertise, dedication and hard work they put in.

Stop micromanaging

Instead of managing every task you delegate try managing expectations and requirements instead. Micromanaging employees’ tasks can lead to them feeling demoralized. Constant supervision makes them lose faith in their abilities and can affect their performance in a negative way. Instead provide guidelines to your employees, let your employees know what you expect from them. Once you delegate, leave your employees to work independently. This will make them feel more independent, relaxed and even motivate them to prove their skills.

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