4ds of time management
Do you happen to struggle with time management?
Does your workday simply not have enough hours you can dedicate to all of your projects and commitments?
Nearing the end of the day, do you feel you didn't accomplish a lot?
If you happen to be struggling with your daily tasks, you should consider using the four Ds. A popular productivity strategy.
Time management is all about quality planning. At some point, you won't have time for planning and simply need to start doing it.
If you are unsure if you should do a task or not, simply ask yourself these questions:
- Is the task I want to finish urgent?
- Do I have the time to complete the task?
- Do I have the resources I need to complete the task?
- Will doing this task interfere with other tasks?
If the task needs to be completed now and you are ready for it, go ahead and do it. If not, you should consider dropping, delegating, or delaying it instead.
AKA a drop, delete is certainly the easiest activity you can do. The reason being you don’t really have to do much except deciding to either do a task or not do it.
Before deciding to delete a task, you should ask yourself:
- Will doing this task help me get the desired long-term result?
If the item you decided to drop is a simple activity, you should either delete it from your to-do list.
We are all familiar with the feeling we get from removing items from our to-do lists.
Delegation is when you ask other people to help you complete a more complex task. When delegating you will usually assign smaller parts of a complex task to your colleagues or team members which will help you to focus on tasks with a higher priority
Helping CEOs decide if they should delegate a task is the “70 percent rule”. Simply put, if one of your colleagues can do a task at least 70% as well as you can, you should delegate it
Some companies will often choose to outsource some work, for example, administrative work or accounting.
When you delay tasks, you basically put them off until later. The ideal time to delay tasks is when you’re in the zone, and you get interrupted with new requests. If new requests you receive are not emergencies, you can decide to do them later. Doing this will let you stay focused on what you were doing.